Wedding Day Help
You’ve booked your dream wedding – your travel agent is already booking guests, and you’ve been assigned your onsite coordinator. But if you’re starting to feel unsure about how it will all come together, you’re not alone. That’s where I come in.
DESTINATION WEDDING
coordination
With this package, I’ll step in as a liaison between you and the onsite team, helping to fill in the gaps and ensure all the day-of details are nailed down. From family and guests to your bridal party and vendors, I’ll make sure everyone is prepared and in the right place at the right time. You just have to relax and enjoy every second.
pre-Wedding Coordination
- (2) 1-hour meetings with couple to gather details, vision, vendor info, answer questions, troubleshoot issues. This typically starts 6 months before the wedding.
- (2) virtual meetings with onsite coordinator and couple to finalize details
- Review of resort packages and options to help couples make informed choices
- Creation of custom day-of timeline
- Assistance with ceremony planning and logistics
- Coordination with vendors outside of the resort
- Ongoing communication with onsite coordinator to solidify day-of details, ending with a custom, detailed packet sent to coordinator with all needed information
- Assistance with guest communications and expectations, informing them of where to be and when throughout the week, through a welcome email or flyer
DESTINATION WEDDING
management
This package includes everything in the Destination Wedding Coordination package, plus a professional advocate onsite to ensure everything flows smoothly.
Pre-Wedding & Day-of
- All pre-departure planning included in the Destination Wedding Coordination package.
Upon Arrival
- (1) 1-hour meeting with couple in-person to walk through schedule, do a final venue check, and hand off any wedding day decor or materials
- Attend final walkthrough with the onsite coordinator to finalize details
- Run the ceremony rehearsal in coordination with onsite coordinator and officiant
- Act as “go-to” for bridal party and family questions - so you’re not bombarded
- Light hands-on styling of ceremony, tablescapes, signage, or personal touches
- Oversight of vendor arrival, setup, and timeline execution throughout ceremony + reception
- Direct coordination with the resort team to troubleshoot weather and other issues in real time
- Oversee transitions between cocktail hour, dinner, toasts, first dance, and more - and ensure photography is in place during key moments
- Collect personal items (decor, gifts, guest book, etc.) post-reception
- Your personal go-to-gal. Fielding questions from Aunt Susie? Wondering where the churro cart should be set up? I can handle it.
ADDITIONAL
services
Each couple receives a custom proposal with pricing to reflect the services needed for their specific wedding. All weddings are different - the location, guest count, ceremony type, and more can all impact the amount of pre-planning and day-of assistance you may need. Here are a few other ways I can help with your big day.
Pre-Wedding and Day-of
- Full planning packages
- Preview stay and tour packages
- Extensive guest communications
- Welcome party coordination
- Welcome bag distribution
- Need other help? Just ask.